Who this is for
Company management for every stage of your dental career
Whether you are an associate considering whether to incorporate, a practice owner managing an existing limited company, or a group director overseeing multiple legal entities, the corporate compliance requirements are ongoing and carry real consequences if they are missed.
Company management runs alongside our dental accountancy service – keeping limited company filings and statutory obligations current.
Dental associates – Thinking about setting up a limited company
- Honest incorporation assessment – is it right for you?
- Company formation and setup
- Registered office service
- Ongoing company secretarial
- NHS pension implications before you decide
Practice owners and groups – Managing existing company structures
- Annual Companies House filings
- Confirmation statements
- Shares transfers and shareholder registers
- Dividend vouchers
- Director loan account management
- Multi-entity group structure management
What we handle
A complete company management service for dental companies
Incorporation assessment
An honest review of whether incorporating makes financial sense for your specific situation – income level, pension position and personal circumstances all considered.
Company formation
Setting up your limited company correctly from the start, including the right structure, share classes and articles of association for a dental company.
Company secretarial
Annual confirmation statements, statutory filings, maintenance of statutory registers and Companies House compliance throughout the year.
Registered office service
Use Samera’s address as your company’s registered office, keeping your personal address off the public record.
Shares transfers
Managing the transfer of shares between shareholders, including stock transfer forms and updating the share register.
Shareholder registers and minutes
Maintaining your company’s statutory registers and creating records of shareholder and director meetings.
Dividend vouchers
Preparing compliant dividend vouchers and board minutes to support dividend payments throughout the year.
Winding up of companies and LLPs
Managing the formal dissolution of a limited company or LLP, including striking off applications and final accounts.
Incorporation
Should I incorporate as a dental associate? An honest answer.
Incorporation – setting up a limited company through which you operate – is one of the most common questions we get from dental associates and practice owners. The honest answer is: it depends. For some dentists it saves significant tax. For others the costs outweigh the benefits. Getting this wrong in either direction costs money.
The decision depends on your income level, how you intend to extract profit, your NHS pension position, and your plans for the next five years. We assess all of these as part of our incorporation review before giving a recommendation. We will only recommend incorporation if the numbers genuinely support it for your specific situation.
Potential advantages
- Corporation tax is lower than higher-rate income tax
- Profit extraction via salary and dividends can reduce overall tax
- Retained profits can be left in the company and invested
- Limited liability protection
- Can be tax-efficient for practice ownership
Potential disadvantages
- Additional compliance costs – accountancy, Companies House
- More complex administration throughout the year
- NHS pension complications for associates
- HMRC scrutiny of dental associate limited companies
- Not always cost-effective below certain income levels
NHS pension – critical for associates. Associates considering incorporation must understand that the NHS will not pay NHS pension contributions to associates who have incorporated into a limited company. For associates with significant NHS income, this can outweigh the tax savings entirely. We review this as part of every incorporation assessment.
For a full explanation of how incorporation works as a tax planning strategy and when it makes financial sense, see our tax planning for dentists page.
Speak to the team
Book a free, no-obligation call directly with the team member whose work matches what you need.
Accountancy Senior Manager
- Dental Accountancy and Tax for Practice Owner
- Finance Director Services
- Tax Saving Advice
CEO, Samera
- Dental Accountancy and Tax for Dental Groups and DSOs
- DSOs and Large Dental Groups Dedicated Finance and Accounting Functions
- Samera Global – Outsourcing + Offshoring
Contact us
Or send us a message
If you’d prefer to send us your details rather than book a call, fill in the form below and our team will be in touch as soon as possible.
Phone: (+44) 20 7100 8788
WhatsApp: Message us on WhatsApp
Client reviews
Really happy with service and organisation of my accounts!
Paul – Dentist – 5 Stars
Brilliant company, always helpful, always available to assist, they offer a complete service, and I can’t recommend theme enough
Suzy – Dentist – 5 Stars
Related services
Dental accountants
Full dental accounts and tax service – company secretarial sits alongside.
Samera Growth Advisory
Ongoing growth advisory for practice owners and groups – four-tier monthly retainer.
FAQs
At what income level does incorporation make sense for a dental associate?
As a general rule, incorporation starts to make financial sense for associates earning above approximately £50,000-£60,000 per year in self-employed profits, but this is not a fixed threshold. Your NHS pension position, how you intend to use retained profits and your personal tax situation all affect the calculation significantly. We run the numbers for your specific situation before giving a recommendation – book a call with Natasha to discuss.
Can I incorporate if I do NHS work?
Yes, but with an important caveat. The NHS will not pay NHS pension contributions to associates who operate through a limited company. For associates with significant NHS income and NHS pension entitlements, this loss of pension contributions can outweigh the tax savings from incorporation considerably. We assess this as a core part of every incorporation review for associates with NHS contracts.
What does company secretarial actually involve?
Company secretarial covers the ongoing statutory compliance requirements of running a limited company – filing annual confirmation statements at Companies House, maintaining statutory registers, preparing minutes of director and shareholder meetings, and ensuring the company remains in good standing. Most dental practice owners are unaware of these requirements until something goes wrong. We handle all of it as part of our company management service.
What is a registered office service and do I need one?
Every limited company must have a registered office address on the public Companies House record. If you use your home address, it becomes publicly visible. Using Samera’s address as your registered office keeps your personal address private and ensures any correspondence from Companies House or HMRC is handled promptly by our team.
Can you help with the structure of a dental group with multiple entities?
Yes. Dental groups typically involve multiple legal entities – individual practice companies, a holding company, and sometimes a management services company. Getting the structure right from early in the group’s development is important for tax efficiency, asset protection and exit planning. Arun leads on multi-entity group structures. See our accounts for dental groups page or Samera Growth Advisory page for more detail.
Further reading
More on managing a dental company
Choosing the Right Business Structure
Sole trader, partnership or limited company – the structural decision that sits behind every incorporation question, with the tax and personal liability trade-offs of each option.
Taxes for Dental Associates
What associates need to know about self-assessment, allowable expenses and the tax position before deciding whether to incorporate.
Taxes for Dental Practice Owners
Corporation tax, dividend strategy and profit extraction once your practice operates through a limited company.
How to Build a Dental Group
The structural decisions involved in growing from a single limited company to a multi-entity group with a holding company.
Not sure whether to incorporate?
Let us run the numbers.
Book a free 30-minute call with Natasha. We will look at your income, pension position and personal circumstances and give you an honest answer on whether a limited company makes sense for you.