Samera Dental Accountants have been helping the UK’s dentists manage finances, process accounts, file taxes and increase their profits for over 25 years. Whether you are an associate, dentist or practice owner, we look after the numbers so you can look after the patients.
As dental practice owners ourselves, we understand exactly what it takes to make a practice run smoothly. From tax filing to financial director services, we make life easier and more profitable for dentists.
Why Choose Samera as Your Dental Accountants
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Leading Specialists
Samera Dental Accountants are one of the UK’s leading specialists in tax, accountancy, and financial advisory services for dentists. Serving hundreds across the nation, our accounts and tax experts can help with all aspects of managing your finances. With options like monthly and quarterly finance director support, we’re here for you every step of the way.
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Tailored Solutions
Our comprehensive solutions are designed to seamlessly manage all aspects of your dental business. Whether you’re an NHS or a private dentist, an associate or a dental group, we offer a wide range of financial solutions for all dental professionals. As a Xero Gold Partner, we provide top-notch digital accounting services whether you need tax advice, payroll management or help buying, selling, or starting a dental practice.
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Increased Profits
Our tax planning services, cash flow management and financial director services ensure you’re making the most of your earnings while staying compliant. We can help increase your take home pay and boost the profits of your practice. Don’t just take our word for it. Check out our Google reviews.
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Practice Owners
We’re not just dental accounts, we are practice owners ourselves. We own and operate our own dental practices, we know what dentists are looking for in an accounts and tax specialist. By choosing Samera as your Dental Accountants, you will be in the safe hands of a team that not only faces the same challenges you face every day, but knows how to solve them.
Choose Samera Dental Accountants for a partner who understands your industry, offers comprehensive services, and is dedicated to helping your business grow.
Book a free consultation with us to find out how we can help.
![Xero Gold Partner](https://company.samera.co.uk/wp-content/uploads/2021/04/xero-gold-logo-e1660299617790.png)
Automate your accounting function
Elastic, multi-disciplined accountancy and tax support to accelerate business growth in your practice.
Group Practices
Expand
(billed monthly)
Best for Dental groups that have multiple sites.
- Monthly Book-keeping
- Group wide Payroll
- Associate Pay Calculations
- Monthly group reporting
Single Practice
Grow
(billed monthly)
Best for practices looking to grow their existing site and business.
- Monthly book-keeping
- Payroll
- Monthly reporting
Start-up
Kick-Start
(billed monthly)
Best for start up practices that need quarterly support.
- Monthly book-keeping
- Payroll
- Monthly reporting
Compare all plans
Expand | Grow | Kick-Start | |
---|---|---|---|
Operational Accountancy Services | |||
Bookkeeping | |||
Book-keeping software | |||
Tracking categories | |||
Payment run | Monthly | Monthly | – |
Monthly payroll | All employees | All employees | All employees |
Balance sheet reconciliations | Monthly | Monthly | Quarterly |
Management accounts (P&L, balance sheet) | Monthly | Monthly | Quarterly |
Dedicated Payroll manager | |||
Dedicated finance inbox management | – | ||
Independent preparer/reviewer segregation of duties | |||
Associate Pay Calculation | – | ||
Supplier Payments | – | ||
Xero-feed dashboards | |||
Budget v actuals variance analysis (or trend analysis) | |||
Standard financial ratios | |||
Sector specific business KPIs and metrics | – | – | |
Monthly cash flow ‘actuals’ updates | – | – | |
Advanced Tax Planning | – | ||
Advance Tax Estimation | – | – | |
Regular review of funding requirements | – | ||
48 hour response time | – | ||
Annual Compliance | |||
Annual financial statements | |||
Corporation Tax | |||
Company secretarial (basic) | |||
HMRC investigation cover | |||
Personal Tax Returns | |||
P11D | |||
Data integrity and set up | |||
Sector specific chart of accounts | |||
Samera Alliance – Dental Buying Group | |||
Access to Level 1 – Dental Buying Group | |||
Book a Discovery Call | Book a Discovery Call | Book a Discovery Call |
FAQs
Do you have further questions?
If so, please send us a message via our contact form.
Are there any one-off or set up fees?
Yes, there’s a transition fee equal to one month fee. However, depending on the complexity of your business and current state of your finance function you may need additional transformational support which we would discuss with you.
When I prepay for a year, does that lock in my price?
No, if your business grows in transaction credit volumes, frequency of support or complexity we will rebase your fee and invoice you for the difference for the remaining months of your plan. You will also be entitled to the same discount on any increase. However, we won’t increase your fee for inflation within your plan period.
What’s your cancellation policy?
All clients are on an initial 12 month period, after which 3 months notice is required if you decide to leave.
Will I get a discount if I prepaid for the year?
Yes, we offer a 10% discount if you pre-pay your fees a year in advance.
How do prices change as I grow?
We monitor transaction credits and payroll numbers on a rolling three-month basis and rebase our fee accordingly. Transparency is really important to us, so we’ll always talk to you before we change our prices. Your price will also change if your scope of services changes e.g. frequency of support and reporting, complexity of your business, and ad hoc projects.
What if I’m part way through my financial year when I join Samera?
If you are less than three months into your new financial year, there is no additional cost. If you are more than three months into your new financial year, we pro rata your annual compliance costs (statutory accounts and Corporation Tax).
What’s a transaction credit?
Transaction credits are how we track bookkeeping volumes.
- 1 bank spend transaction = 1 transaction credit.
- 1 purchase invoice = 2 transaction credits.
- 1 sales invoice (where in scope) = 2 transaction credits.
We review transactions credits on a rolling three-month basis and automatically increase your scope and fee accordingly.
Note: No transaction credits are used where sales invoices are raised through integrated systems or by your team members directly.
Our Dental Accountancy Services
Accounts for Associates
Whether you are just starting out as a dentist or are preparing to start your own practice, our dental associate accounts and tax services make life easier for you.
Our accounting team specialise in helping dentist associates like you organise your finances, prepare your tax and increase your profits. You worry about your patients and we’ll worry about the numbers.
- Income Optimization: Navigating the unique pay structures in dental practices can be complex. Our team is here to guide you, ensuring that you maximise your earnings and benefits.
- Tax Planning and Compliance: Benefit from our proactive tax strategies developed especially for dental professionals. We help you stay compliant while effectively minimising your tax liabilities.
- Expense Tracking: Manage your professional expenses, from equipment investments to education costs, with our efficient tracking and accounting services.
- Retirement Planning: Planning for retirement is crucial, regardless of the stage of your career. We offer personalised advice on pension schemes and savings plans, securing your financial future.
- Wealth Management: Our experts provide tailored guidance on cash flow management, savings, and strategies for wealth growth, aligning with your personal and professional aspirations.
Dental Practice Owners
As a practice owner, you have enough to worry about with your patients, your staff and your business responsibilities. With Samera Dental Accountants, your finances are one thing you don’t have to worry about.
As practice owners ourselves, we know exactly what challenges you face and what solutions you need.
- Practice Profitability Analysis: Understand the financial performance of your practice with our detailed profitability analysis. We help you identify areas for growth and improvement.
- Cash Flow Management: Efficient cash flow is the lifeblood of your practice. Our services ensure that your cash flow is managed effectively, helping you plan for both short-term needs and long-term investments.
- Tax Planning and Compliance: We offer specialised tax planning strategies that are tailored to the unique needs of dental practices. Stay compliant and minimise your tax liabilities with our expert guidance.
- Business Growth Strategies: Whether you’re looking to expand your practice or enhance its current operations, we provide strategic financial planning to help you achieve your business goals.
- Equipment Financing and Budgeting: From upgrading your dental equipment to renovating your practice, we assist in planning and financing these investments, ensuring they align with your budget and financial goals.
- Succession Planning: For long-term success, we offer succession planning services to ensure a smooth transition when you’re ready to pass on the reins of your practice.
Dental Groups
Owning, operating and managing a dental group can be a complex business. Getting the financial organisation and tax structure correct is essential to success.
Our dental accounts and tax specialists can ensure that your group is structured properly and ready for growth.
- Consolidated Financial Reporting: Get a clear, consolidated view of your financials across all practices. Our reporting tools are designed to provide insights into the performance of each practice and the group as a whole.
- Centralised Cash Flow Management: Effective cash flow management is crucial for the smooth operation of multiple practices. We offer centralised solutions to manage cash flow, ensuring optimal liquidity across your dental group.
- Group Tax Strategy and Compliance: Benefit from a cohesive tax strategy that takes into account the unique aspects of each practice within your group. We ensure compliance and efficiency in tax matters at both the individual practice and group levels.
- Mergers and Acquisitions Support: As your dental group grows, we provide expert financial guidance on mergers and acquisitions, helping you make strategic decisions that align with your long-term goals.
- Investment and Expansion Planning: Plan your next phase of growth with our expert advice on investment strategies and expansion planning, tailored to the dynamics of your dental group.
Case Studies
The Problem
Team Samera was approached by a client running a mid-sized private dental practice, struggling to grow and understand the practice performance.
This was having a detrimental impact on the business, and morale of the team, and the owner was very unsure what they needed to do improve the business performance.
The practice was busy, but rather than being profitable, the business losses were growing rather than falling. They used their bank account balance as an indicator of performance, without any clarity of what was the root cause of the problems.
The owner approached us to help them with this situation.
The Solution
The first thing we recommended to the client was to gain visibility of the performance of the business. They had no financial or accounting systems in place and no idea on what they were spending or what they were generating each month.
We implemented a monthly bookkeeping system in place along with monthly management accounts.
Our team implemented a paperless system using Xero as the bookkeeping package along with some ancillary Xero apps.
The Result
From these monthly reports, we could begin to see the trends in performance, which associate dentists were profitable, but which ones were losing the practice money,
It also became evident that the nurses were ordering what the associates wanted, with no expenditure controls in place, often with some items purchased lying on the shelves for months.
In addition, no bulk discounts had been requested from suppliers, as we could see from invoice information they were paying too much for many items.
Finally, the practice was busy, too busy, mainly because they were attracting the wrong types of patients seeking low prices, which had a massive impact on the profitability – it was evident their pricing needed a full review, which we aided with.
Six months after the implementation of the system performance had turned around and the owner’s stress levels had dropped massively, the practice now had a clear focus on what they needed to do to ensure healthy growth.
The Problem
We were approached by a client seeking to sell their practice in the next couple of years.
The practice was doing well with the principal dentist generating the bulk of the income, but he was well aware if he wanted to get the best existing deal for him, he would need to reduce his hours, and have some associate dentists generate a larger amount of the income.
The main reason for him contacting us was for the practice to reduce its reliant on him, whilst generating a similar level of income.
The owner had little understanding of his cost base or which of his existing team were profitable for his practice, as he was largely subsidising the underperformance of some of the dental associates.
The Solution
The first step involved implementing a robust bookkeeping and accounting system to ensure we had the visibility of performance,
Monthly bookkeeping and management accounts using Xero was implemented, which provided clarity of performance.
Through seeing the monthly numbers, together with the owner we could recommend areas to reduce costs, but also identify unprofitable services and associates within the team.
Results
Over a period of 18 months, the full time wet-handed owner reduced his clinical time to just 1 day per week, whilst he worked on the business, optimising performance, training team members and actually growing his profitability.
After 2 years he decided to put the practice on the market for sale. He received multiple offers, at multiples higher than the norm, as he was not generating the lion’s share of the income – in addition, with the business not so reliant on him, his tie-in was only 6 months after the sale. A great result for a lovely client.
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Financial Health Check-up
It’s time for your financial health check-up, we will analyse your spending and cash flow to identify the areas where we can save you money.
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Debt Advisory and Corporate Restructuring
Our market knowledge can help give you the best option for debt and corporate restructuring.
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Accounts for Dental Groups
Do you run a dental group? Are you seeking to run a much more efficient, cost-effective accounting function? We can help.
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IR35 for Dentists
We can review your contracts thoroughly, figure out the correct employment status and help process the accounts and tax to reduce your bill.
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Accounts & Tax for Start-ups
Our specialist dental accountants are experts at helping dentists set up their accounts, manage their finances and organise their tax.
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Payroll and Pensions
We can process the payroll and pensions for your staff.
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Making Tax Digital for Dentists
Automate your dental accounts and tax when you go digital with our specialist dental accountants.
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Fee Review
Our approach to pricing your dental services is analytical and thorough, ensuring you price your services profitably and effectively.
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Samera Finance
Apply online today for your healthcare business. Quick Application Process. Borrow at excellent rates. Unsecured and secured loans available. Healthcare Experts.
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Dental Buying Group
Join today for free, start saving and grow your profits.
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Accounts Payable Service
We use Xero and Wise to create an efficient accounts payable department for dental practices.
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Navigating Your Finance Function
These are the steps that Team Samera take with your financial needs.
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Dental Practice Mergers and Acquisitions
Dental practice merger and acquisition decisions can be very intimidating and perplexing.
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Financial Due Diligence
We provide support in reviewing all financial and tax records, system reviews and overall business assessments.
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Xero for Dentists
Samera is a Xero Partner firm with an extensive set of clients using Xero.
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NHS Dental Tenders
It can be a very daunting and complex process. It takes patience, experience and investment to ensure you have the best chance of winning an NHS Dental tender.
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Tax Planning For Dentists
Our team at Samera has extensive experience in offering a whole array of tax planning for your dental business.
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R&D Tax Relief
If your practice has invested in any R&D projects, or indeed if you plan on doing so in the near future, you may be entitled to tax relief.
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Tax Investigation Insurance Cover
Protect your business and manage risk by signing up to our Tax Enquiry and Investigation Service.
Reviews
Dental Accounts & Tax Specialists
As dental practice owners ourselves, we know what makes a clinic tick. We have been working with dentists for over 20 years to help manage their accounts and tax.
Whether you’re a dental associate, run your own practice or own a dental group and are looking to save time, money and effort on your accounts and tax then we want to hear from you. Our digital platform takes the hassle and the paperwork out of accounts.
To find out more about how you can save time, money and effort on your accounts and tax when you automate your finances with Samera, book a free consultation with one of our accounting team today.
Dental Accounts & Tax: Further Information
For more articles, webinars and blogs on dental accounts check out the dental accountancy section of our Learning Centre and follow us on Facebook, LinkedIn, YouTube and Instagram.