Why it matters
Why dental group accounting is different from single-practice accounting
Running more than one dental practice creates different financial challenges. Even where every site sits within one company, you need consistent bookkeeping, site-level reporting and a clear view of how each practice is performing.
Where a group operates through multiple legal entities or a holding company, the accounting becomes more complex, with inter-company transactions, consolidated reporting and group tax planning to manage.
Samera has worked with dental businesses since 2002 and we have built and operate our own dental group. That first-hand experience shapes how we support owners running multiple practices.
Accounts packages for dental groups
One package built for single-entity groups – bespoke pricing for more complex structures
Our Expand package covers the core accounting and reporting needs of dental groups operating within a single legal entity. For groups with multiple entities, holding company structures or more complex requirements, we provide bespoke pricing based on the scope of work.
Dental Groups and DSOs
Dental Group – Expand
From £950/month + VAT
For dental groups operating multiple practices within a single legal entity.
Operational accountancy
- Monthly bookkeeping
- Monthly management accounts
- Monthly balance sheet reconciliations
- Group-wide management report
- Bookkeeping software and support
- Tracking categories
- Supplier payment runs
Annual compliance
- Annual financial statement
- Corporation tax
- Company secretarial (basic)
- Personal tax returns (directors)
Client care
- Dedicated dental accountant
- Email and phone support
- 48-hour response time
- Support with HMRC correspondence
Setup
- Sector-specific chart of accounts
- Initial system health check and data clean-up
Samera Alliance
- Access to Level 1 – Dental Buying Group
Advanced reporting
- Budget vs actuals
- Variance and trend analysis
- Standard financial ratio analysis
- Sector-specific KPIs for dental practices
Tax planning
- Tax estimation and routine planning for groups
- HMRC investigation cover
Dental Groups and DSOs
Multiple Entities – Enterprise
Bespoke fixed fee
For dental groups operating through multiple legal entities or a holding company structure. The scope and fee depend on the number of entities, the complexity of the structure and the level of reporting and tax support required.
Typical support can include:
- Consistent reporting across every practice
- Accounts and Corporation Tax across multiple entities
- Inter-company accounting and reconciliations
- Consolidated management reporting where required
- Group-level tax planning and coordination
Optional add-ons
Operational add-ons
- Group payroll
- Associate pay calculations
Financial and strategic add-ons
- Monthly cash flow actuals updates
- Review of funding requirements
- Advanced Tax Planning
- Advanced Tax Estimation
- Virtual Finance Director (FD) services
- Chair time revenue analysis
- Treatment mix profitability review
- Pricing benchmark analysis
- Practice valuation report
- Cash flow analysis (actual vs projected + 12-month forecast)
- NHS UDA analysis and planning
- Profit per clinician report
- Exit and succession planning advisory
- Cost benchmarking and overhead analysis
- Financial training (workshops or 1:1)
Technology for dental groups
Go beyond your group accounts with Clever Practice
Samera has built Clever Practice to connect the financial and operational side of running a dental business. For groups, that means better visibility across practices and less manual finance admin.
- Clever Growth: Helps identify missed revenue opportunities, including lapsed patients, outstanding treatment and unused chair capacity.
- Clever Pay; Automates associate pay calculations and statements by bringing together practice data, accounting data and pay rules.
- Clever Performance: Combines clinical and financial data to track profitability, EBITDA, clinician performance and chair utilisation across your practices.
Find out more about Clever Practice.
If you own a single practice rather than a group, our accounts for practice owners packages are a better fit for your situation.
Why Samera
Why dental groups choose Samera
We run a multi-site dental group ourselves
Through The Neem Tree Dental Group, we have first-hand experience of the financial decisions that come with running more than one dental practice.
Specialist dental accountants since 2002
Dental accountancy is a core part of our business. Our team understands the financial mechanics of dental practices, including NHS and private income, associate payments and the reporting needed to compare performance across sites.
Technology built specifically for dentistry
We have built the Clever Practice software around the financial and operational challenges of running dental businesses, including associate pay, performance reporting and identifying growth opportunities across your practices.
Dental accountants and growth advisors
As your group becomes more complex, Samera can support more than the accounts, with financial infrastructure, Virtual FD support and growth advisory and CFO services for dental groups.
Samera is led by Arun Mehra FCA, is listed in the Institute of Chartered Accountants in England and Wales (ICAEW) directory and is a Xero Partner.
What we handle
Accounting and reporting for dental groups and DSOs
The exact scope depends on how your group is structured. We support groups operating through a single company as well as more complex multi-entity and holding-company structures.
- Bookkeeping across your practices: Consistent bookkeeping and coding across your sites, giving you cleaner and more comparable financial information.
- Management accounts and group reporting: Regular management accounts with practice-level detail and an overall view of group performance.
- Annual accounts and Corporation Tax: Year-end accounts and Corporation Tax compliance for the relevant company or companies within your group.
- Multi-entity accounting: For more complex structures, we can manage inter-company accounting, reconciliations and consolidated reporting where required.
- Dental-specific financial reporting: Reporting built around the numbers that matter when you operate multiple dental practices, rather than generic small-business accounts.
- Payroll and associate pay: Available where required, including support across multiple practices. These are separately priced where applicable.
- Dedicated dental accountant: A named contact who understands your group structure, reporting requirements and financial history.
How it works
How switching your dental group to Samera works
- Book a free call – We start by understanding your group, including the number of practices, legal entities, current accounting setup and where the main problems are.
- We review your current setup – We review your accounts, bookkeeping, reporting processes and group structure to identify what needs improving before the handover begins.
- We handle the handover – We liaise with your existing accountant, collect the records we need and set up a consistent accounting and reporting structure across your practices.
- We take over the ongoing finance function – Bookkeeping, management accounts, tax and group reporting are handled on an ongoing basis. For multi-entity groups, this can also include inter-company accounting and consolidated reporting where required.
Who this is for
Who our dental group accounting service is for
Our dental group accounting service is built for owners and finance teams managing more than one dental practice, from two-site groups within one company to more complex multi-entity structures.
- Two-site and growing dental groups
- Established multi-site dental groups
- Dental Service Organisations (DSOs)
- Single-entity groups with multiple practice locations
- Multi-entity and holding-company groups
- Mixed NHS and private dental groups
- Groups acquiring additional practices
Client reviews
What dental clients say about working with Samera
Huge thanks to Natasha, Aditi, Arun, Karyn, and the entire Samera team for their outstanding support and guidance. Their professionalism, responsiveness, and deep expertise is a great support for our business. I truly felt supported every step of the way. Highly recommended!
Rajvansh, Dentist – 5 Stars
Arun Mehra and his friendly team … helped and advised me in all matters of accountancy, raising finance, payroll, furlough support and general business advice. The whole teams collective vast experience and knowledge in all business matters and dentistry is invaluable when you are running any type or size of business. …
Antimos, Dentist – 5 Stars
Arun, Natasha and all the team at Samera have provided outstanding service to me over a number of years – they are experts and are friendly and easy to deal with – would thoroughly recommend.
Peter, Dentist – 5 Stars
Friendly and informative staff, prompt replies and overall very happy with service. Would definitely recommend!
Shreena, Dentist – 5 Stars
Who you’ll work with
Meet the team behind your dental group accounts
Book a free consultation with our dental group team. We’ll make sure you speak to the right person for what you need.
Samera CEO & Founder
- Dental Accountancy and Tax for Dental Groups and DSOs
- CFO services for dental groups
- Group structuring and financial infrastructure
- Exit planning and succession strategy
Director of Operations – Accountancy and Tax
- Accountancy and tax for dental practices and groups
- Management accounts and financial reporting
- Corporation Tax and tax compliance
- Automation of accounting and financial systems
Get in touch
Other ways to reach us
Prefer not to book a call? You can also get in touch directly or send a message and we’ll get back to you.
- Email: [email protected]
- Phone: (+44) 20 7100 8788
- WhatsApp: Message us on WhatsApp
More support for your dental group
Accounts, tax and finance for groups
Dental accountants
Specialist accountancy and tax support for dentists, from individual practice owners to larger dental groups.
Tax Planning for Dental Practices & Groups
Forward-looking tax advice on group structures, profit extraction, reliefs and major financial decisions.
Payroll & Pensions
Reliable payroll, PAYE and pension administration across your practices, with consistent processes as the group grows.
Financial Infrastructure
Build the reporting, controls and finance processes needed to manage a more complex dental group with confidence.
Growth and strategic support for groups
Dental practice finance
Funding support for acquisitions, new sites, refinancing and other major growth plans.
Offshore Teams for Dental Groups & DSOs
Build additional finance and back-office capacity with dedicated offshore team members. For larger groups, Samera Global can also help establish a dedicated Global Capability Centre in India.
Growth Advisory & CFO services
Strategic financial support for growing dental groups, covering performance, forecasting, reporting and major business decisions.
Exit Planning
Prepare your dental group for a future sale by strengthening the finances, reporting and structure that can influence buyer confidence and value.
Further reading
Guides for dental group owners
Taxes for Dental Groups
How group relief, VAT, inter-company transactions and different legal structures can affect the tax position of a dental group.
How to Build a Dental Group
A practical guide to the financial, operational and structural decisions involved in growing from one practice to multiple sites.
Tax Implications of Buying and Selling a Dental Practice
The key tax considerations when acquiring or selling practices, including deal structure, goodwill and reliefs.
DSO Playbook: Exit 2030
How to build a stronger, more valuable dental group and prepare the business for a future exit.
Frequently asked questions
Dental group accounts FAQs
How much does accounting cost for a dental group?
Our Expand package starts at £950 per month plus VAT for dental groups operating through a single legal entity. Payroll, associate pay and other additional services are priced separately where required. Multi-entity and holding-company groups are quoted individually based on their structure and requirements.
What is the difference between dental group accounting and single-practice accounting?
Dental group accounting needs consistent bookkeeping and reporting across multiple practices, with visibility of both individual site performance and the group overall. Where a group operates through multiple legal entities, it can also involve inter-company accounting, consolidated reporting and more complex tax coordination.
I already have an accountant for my group – is it worth switching?
It may be if your accounts are arriving too late, reporting is inconsistent between practices or you no longer have the financial information needed to manage the group effectively. We can review your current setup and identify where the accounting, reporting or finance processes could be improved.
Can Samera help with acquiring a new practice for the group?
Yes. Samera can support dental group acquisitions through financial due diligence, acquisition finance and advice on how the new practice fits into your existing structure. We can also help integrate the accounting and reporting once the acquisition completes.
Can Samera help us prepare the group for sale?
Yes. We can help strengthen your accounts and financial reporting, present EBITDA clearly and identify accounting or structural issues that could affect a future transaction. Wider exit planning and sale support are also available through Samera.
How long does it take to transition a group to Samera?
The timing depends on the size and complexity of your group, its legal structure and the condition of the existing records. We manage the handover with your previous accountant and agree the transition process with you before taking over.
Looking for accountants who understand dental groups?
Book a free consultation to discuss your group, current accounting setup and what you need as the business grows. We’ll explain the right level of support and give you clear pricing based on your structure.